Candidate 旅行 and Reimbursement Operating Procedure 216.04

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系列:200行政服务
Section: 旅行 and Reimbursement of Expenses

适用性: This Operating Procedure applies to approval and reimbursement of travel expenses for Candidate 旅行, which is travel by an out-of-town applicant for full-time, salaried employment at the invitation of the College. Only candidates whose point of origin is outside of a 50- mile radius from the College are eligible for reimbursement.

定义: 条款是“可报销的”” 或“报销” refer to purchases paid directly by the College, 用学校发行的信用卡付款, or paid by the traveler and subsequently reimbursed.

I. 费用:
The College will reimburse candidate transportation expenses up to a maximum amount to be determined by the Office of Human Resources for the following expense types:

A. Transportation.

1. 机票: The candidate is responsible for booking flight arrangements and must provide the college with a copy of the travel itinerary from the airline showing the flight schedule and flight cost as documentation for reimbursement.

2. 里程: 里程 from the candidate’s home to and from the airport will be reimbursed at the standard mileage reimbursement rate in use by the College on the dates of travel.

距离不超过500英里, if the candidate elects to drive a private automobile rather than fly, the private automobile mileage will be reimbursed at the standard mileage reimbursement rate in use by the College on the dates of travel between the candidate’s home and the College.

3. 交通违规: The cost of traffic violations incurred during candidate travel is the responsibility of the candidate and is not reimbursable by the College.

4. 地面运输: Reasonable ground transportation between the Kansas City 国际 Airport and the College will be reimbursed (i.e., taxi, rental car, car service, ride share applications, or shuttle service).

B. 膳食及杂费.The College will reimburse meals and incidental expenses for trips requiring an overnight stay utilizing a daily allowance (per diem) according to rates in use by the College on the date of the trip. The daily allowance will be prorated on the first and last day of College-related travel based on time of departure and return, 提供的餐费也会减少. 餐费, 用餐小费, 零食, 饮料, 糖果, 口香糖, 还有给搬运工的费用和小费, 行李航空公司, and hotel staff are part of the per diem and are not separately reimbursable.

C. 杂项费用.The College will reimburse other eligible travel expenses, such as parking and baggage fees. The candidate must provide itemized receipts to obtain reimbursement for these expenses. Personal items including but not limited to laundry, 干洗, movies and any other personal services or items are not reimbursable and must be paid by the candidate. Reimbursement will not be made for purchase of alcoholic 饮料.

D. 住宿.The College may arrange and pay for up to two nights of lodging at a hotel of the College’s choice. The hiring supervisor will be responsible for making the hotel reservations and indicating that it will be a "direct bill" to the College when the reservation is made. If the candidate elects to use a hotel not pre-approved by the College, the candidate will be responsible for making reservations and reimbursement will be limited to the nightly rate at a College-approved hotel for those dates. Check-in and check-out must occur within 24 hours of the scheduled interview.

II. 旅行 Authorization, Approval and Reimbursement:

In order for the College to approve travel and reimburse Candidate 旅行 expenses, the hiring supervisor must complete the following steps:

步骤1: Prior to inviting an out-of-town candidate to campus, the hiring supervisor must obtain approval from the Office of Human Resources and complete Part I of the Application for Candidate Reimbursement form. The Office of Human Resources will notify the hiring supervisor of the maximum candidate reimbursement amounts available for the job posting.

步骤2: After the Candidate 旅行 is completed and the candidate has submitted a W-9 form and any required itemized receipts (i.e., airfare, ground transportation, parking, lodging, etc.), the Office of Human Resources will complete Part II of the Application for Candidate Reimbursement form and coordinate with Accounts Payable to process the reimbursement to the candidate for all eligible travel expenses.

3。. 例外: Exceptions to this Operating Procedure may be approved by a Vice 总统 over the Office of Human Resources.

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收养日期:
Revised: 05/24/2011; 08/14/2014; 09/24/2019

Candidate 旅行 and Reimbursement Operating Procedure 216.04

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